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Proposal templateUpdated

Painting Proposal Template

Prevent vague 'paint the house' expectations by defining surfaces, preparation, coating system, customer responsibilities, and completion standards.

Crawlable example preview

Interior repaint proposal

Prepared for: Avery and Jordan Lee

Project: Main-level walls, ceilings, and trim

Included surfaces

Walls and ceilings in the kitchen, living room, hall, and entry; baseboard and door casing listed separately.

Preparation and finish

Protect floors and fixed furnishings, fill minor nail holes, sand repairs, spot-prime, and apply the specified finish coats.

Customer preparation

Customer confirms colors by the decision date and removes fragile personal items before the scheduled start.

Example only$7,250.00

Who it is for

Residential and commercial painting contractors bidding interior, exterior, cabinet, and specialty coating work.

When to use it

Use it after a walkthrough, when surfaces and prep needs are known and the customer is ready to compare a defined painting scope.

Field checklist

What to include in your painting proposal template

1

Areas and surfaces

List rooms, elevations, walls, ceilings, trim, doors, cabinets, or exterior components.

Area / surface / approximate quantity:
2

Preparation

Define cleaning, scraping, patching, sanding, caulking, priming, and limits on repairs.

Standard preparation:
Repairs included:
Repairs excluded or extra:
3

Coating specification

Identify product line or performance level, sheen, coats, and color assumptions.

Primer:
Finish product:
Sheen:
Coats:
Color allowance:
4

Protection and access

Clarify masking, furniture, occupancy, pets, keys, and work hours.

Protection:
Customer responsibilities:
Access/work hours:
5

Price and completion

Separate alternates and define touch-up, cleanup, and final walkthrough.

Base price:
Options:
Estimated duration:
Completion walkthrough:

How to use this template well

Make prep visible

Surface preparation often drives quality and cost. Describe standard prep and give damaged drywall, rot, lead, mold, or major coating failure a separate assessment path.

Control color complexity

State how many colors and changeovers are included, when selections are due, and how custom matches or late changes affect price and schedule.

Use location-specific line items

Room- or elevation-based descriptions make revisions easier than one lump sum and help crews verify the accepted scope.

The proposal makes surface preparation and finish assumptions visible, reducing disputes about rooms, trim, repairs, coats, colors, and cleanup.

Frequently asked questions

What should be included in a painting proposal?

Identify areas and surfaces, preparation, repairs, coating products, sheen, coat assumptions, color limits, protection, access, exclusions, price, schedule, cleanup, warranty, and acceptance.

Should paint be included in the proposal price?

State clearly whether coatings are included, the assumed product level and quantity, and how upgrades or extra coats are handled.

How do I handle hidden surface damage?

Explain what normal preparation covers and require a documented change for damage that becomes visible after washing, scraping, or coating removal.

Related documents and guides

Estimate Template

Give a customer an informed expected price while making the assumptions and variables behind that amount easy to understand.

Scope of Work Template

Translate a project promise into observable deliverables, boundaries, responsibilities, and acceptance criteria that the delivery team can execute.

Change Order Template

Turn a field request, concealed condition, or customer selection into a traceable adjustment before extra work changes project cost or timing.

Read guide Read guide Read guide

From file to connected record

Make this template part of your real customer workflow.

Configure your approved document, collect customer decisions and signatures, create invoices from accepted work, and keep the history under one authorized company workspace.

Configure your own document